S4 LEGACY ESTATES – PRIVACY POLICY

Effective Date: January 15, 2025

Company: S4 Legacy Estates LLC

Location: Connecticut, United States

1. Introduction

S4 Legacy Estates LLC ("Company," "we," "our," or "us") respects your privacy.

This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, submit a form, communicate with us, or use any of our property management or financial oversight services.

By using our website or submitting information, you acknowledge that you have reviewed this Privacy Policy.

2. Information We Collect

A. Personal Information

We collect information that identifies or relates to an individual, including:

  • Full name
  • Email address
  • Phone number
  • Residential or business address
  • Identification documents when necessary for tenancy verification
  • Property details
  • Owner information
  • Tenant information

B. Financial Information

We may collect financial and payment data for operational purposes, including:

  • Bank details supplied for vendor payments
  • Invoices submitted for accounts payable
  • Rent payment information
  • Transaction history related to property management services

C. Tenant and Property Data

For operational and legal purposes, we collect:

  • Lease agreements
  • Notices
  • Payment history
  • Maintenance requests
  • Tenant screening results provided by third parties

D. Technical Data

When you visit our website, we automatically collect:

  • IP address
  • Browser type
  • Device identifiers
  • Pages visited
  • Cookies and tracking data

This helps improve website function and user experience.

3. How We Use Your Information

We use collected information for the following purposes:

A. To Provide Property Management Services

  • Rent collection
  • Tenant communication
  • Maintenance coordination
  • Lease management
  • Portfolio reporting
  • Vendor management and payments

B. To Provide Financial Oversight & Accounts Payable

  • Invoice review and processing
  • Vendor communication
  • Check-cutting and payment scheduling
  • Financial tracking and reporting

C. Legal and Compliance Functions

  • Preparing Notices to Quit
  • Coordinating with attorneys
  • Communicating with state Marshals
  • Processing required documentation

We do not provide legal advice. We only coordinate legal tasks related to property management.

D. Communication

  • Responding to inquiries
  • Sending updates
  • Providing service notifications
  • Scheduling appointments

E. Website Operations

  • Analytics
  • Security
  • Performance improvements

4. How We Share Information

We may share information with the following parties:

A. Service Providers

Companies that help us deliver services such as:

  • Tenant screening services
  • Payment processors (Stripe, bank institutions)
  • Property management software
  • Accounting software
  • IT and website providers

B. Attorneys and Legal Entities

When coordinating evictions or compliance filings.

C. Vendors and Contractors

Only when necessary to provide property services or financial operations.

D. Government or Regulatory Agencies

When required by law, including:

  • Courts
  • State Marshals
  • Federal reporting (e.g., BOI/FinCEN requirements)

We do not sell personal information to any third party.

5. Data Protection and Security

We maintain administrative, technical, and physical safeguards to protect information from loss, misuse, or unauthorized access.

This includes encryption, access controls, secure storage, and restricted system access.

No system is completely secure, but we take every reasonable measure to protect your information.

6. Your Rights

Depending on your location, you may have rights to:

  • Access personal information
  • Correct inaccurate information
  • Request deletion where legally permissible
  • Request a copy of your data
  • Limit or withdraw consent where applicable

Requests can be made to: info@s4legacyestates.com

7. Data Retention

We retain information for as long as necessary to:

  • Fulfill our contractual obligations
  • Meet legal and regulatory requirements
  • Resolve disputes
  • Maintain accurate business records

Eviction records, notices, and legal documents may be stored longer as required by law.

8. Children's Privacy

We do not knowingly collect information from individuals under the age of 18.

If such information is discovered, it will be deleted promptly.

9. Third-Party Links

Our website may include links to third-party websites.

We are not responsible for the privacy practices or content of those websites.

Users should review their individual privacy policies.

10. Updates to This Policy

We may update this Privacy Policy at any time.

Any changes will be posted on this page with a revised effective date.

Last Updated: January 15, 2025

11. Contact Information

For questions or requests related to this Privacy Policy:

S4 Legacy Estates LLC
Email: info@s4legacyestates.com

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